User Roles & Permissions

Manage team members, assign roles, and control access to Nova features.

Nova has 5 roles. Manage your team from the Team page.

Roles

Role	Access
Owner	Full access: features, settings, integrations, billing, team
Admin	Same as Owner, no billing or invoice access
Accounting	Billing, invoices, usage, analytics. No hiring features or candidate data
Recruiter	All hiring features (jobs, scoring, analytics, talent search). No settings or team management
Viewer	Read-only: jobs, candidates, scores, analytics

Permission matrix

Action	Owner	Admin	Accounting	Recruiter	Viewer
Manage jobs & scoring	Yes	Yes	No	Yes	View only
Interview questions	Yes	Yes	No	Yes	View only
Talent search	Yes	Yes	No	Yes	View only
Analytics	Yes	Yes	Yes	Yes	Yes
Company settings	Yes	Yes	No	No	No
Integrations	Yes	Yes	No	No	No
Invite & manage team	Yes	Yes*	No	No	No
Billing & invoices	Yes	No	Yes	No	No

*Admins can manage Accounting, Recruiter, and Viewer roles only.

Inviting team members

From Team, click Invite Team Member, enter their email, select a role, and send.

If your company uses AI Outbound Talent Search, Owners and Admins can also assign per-user search quotas from the same page. See Search quotas.

Changing roles

Owners can change any role. Admins can change Accounting, Recruiter, and Viewer roles. Changes take effect immediately.

You can’t remove or demote the last Owner. This prevents accidental lockouts.

Frequently asked questions

Can I have multiple Owners?

Yes. You can’t remove the last one, though.

What happens when I remove a team member?

They lose access immediately. Their past actions are preserved.